Help & Advice

  • Getting started
  • Last updated 30 December 2023

What happens next

The hardest part in employing a nanny is most definitely finding somebody that you trust enough to leave your children with. Once you have found your nanny then the rest is easy. Below is a step by step guide of what happens next and what your involvement is.

You will be pleased to know that once you are registered with us and have returned the forms to us the only ongoing task that you have are paying the nanny the net pay, paying the tax bills to HMRC (if you are using NannyPaye Pro, you do not need to make these payments as we will be doing this for you) and telling us of any changes.

Step By Step Guide

When does it happen

What do NannyPaye do

What do I need to do

Ideally at least 6 weeks before your nanny starts with you (you don't even need to have found your nanny when you do this), but many people are not that organised and register later

Answer any questions that you may have

Register with NannyPaye

Once you have registered with NannyPaye

Set you up on our payroll software and systems

Complete the setup steps in your members portal

Four weeks before your employee starts work

Register you as an Employer with HMRC

Before each payday

Email you a payslip and also email one to your nanny

Pay the net pay to your nanny using cash, cheque, bank transfer, childcare vouchers or any combination of these on their payday (unless you are using NannyPaye Pro, then we will do this for you)

Every three months

Email a tax bill to you

Pay the tax bill via bank transfer to HMRC before the deadline (all payment details are on the tax bill)

Just before the tax bill is due

Email you to remind you to pay the tax bill if you haven't already

Ensure that you have paid the tax bill and if not make payment to HMRC

At the end of the tax year

Email a P60 to your employee

When your nanny works overtime/less hours/has a change of pay/days etc

Following your instruction we adjust the payslips and re-issue them as necessary

Tell us of any changes to the payroll and ensure that you pay them the correct net amount on their payday

If you recieve a letter from HMRC

Once we recieve this we deal with the problem for you

Upload a copy in your members portal for us to deal with for you

When your nanny leaves

Once you inform us of this we will issue a P45 to the employee around their leave date

Inform us of your employees last day

If you have a new employee

Once you inform us we will add them to your payroll

Inform us of their details

If you have any questions

If we can fix this for you we will

Call or email us

When your final nanny leaves

Close your account with HMRC and continue to monitor the account with them and deal with any problems for the following three years

You might also be interested in…